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Chapter 22 - Mandated Policies

CHAPTER 22

 

MANDATED POLICIES

ARTICLE I – IDENTITY THEFT PREVENTION PROGRAM

 

DIVISION I - GENERALLY

 

 

            22-1-1                      PURPOSE.  The purpose of this Identity Theft Prevention Program (Program) is to protect customers of the Municipality’s utility services from identity theft.  The Program is intended to establish reasonable policies and procedures to facilitate the detection, prevention and mitigation of identity theft in connection with the opening of new Covered Accounts and activity on existing Covered Accounts.

 

 

            22-1-2                      SCOPE.  This Program applies to the creation, modification and access to Identifying Information of a customer of one or more of the utilities operated by the Municipality (electric, natural gas, water and waste water) by any and all personnel of the Municipality, including management personnel.  This Program does not replace or repeal any previously existing policies or programs addressing some or all of the activities that are the subject of this Program, but rather it is intended to supplement any such existing policies and programs.

 

 

            22-1-3                      DEFINITIONS.  When used in this Program, the following terms have the meanings set forth opposite their name, unless the context clearly requires that the term be given a different meaning:

            “Covered Account”:  The term “covered account” means an account that the Municipality offers or maintains, primarily for personal, family or household purposes, that involves or is designed to permit multiple payments of transactions.  (16 CFR 681.2(b)(3)(i)).  A utility account is a “covered account”.  The term “covered account” also includes other accounts offered or maintained by the Municipality for which there is a reasonably foreseeable risk to customers the Municipality or its customers from identity theft.  (16 CFR 681.2(b)(3)(ii)).

            “Identity Theft”:  The term “identity theft” means a fraud committed or attempted using the identifying information of another person without authority.  (16 CFR §681.2(b)(8) and 16 CFR §603.2(a)).

            “Identifying Information”:  The term “identifying information” means any name or number that may be used, alone or in conjunction with any other information, to identify a specific person, including any name, social security number, date of birth, official State or government issued driver’s license or identification number, alien registration number, government passport number, employer or taxpayer identification number.  Additional examples of “identifying information” are set forth in 16 CFR §603.2(a).

            “Red Flag”:  The term “Red Flag” means a pattern, practice or specific activity that indicates the possible existence of identity theft.

            Certain terms used but not otherwise defined herein shall have the meanings given to them in the FTC’s Identity Theft Rules (16 CFR Part 681) or the Fair Credit Reporting Act of 1970 (15 U.S.C. §1681 et seq.), as amended by the Fair and Accurate Credit Transactions Act of 2003 into law on December 4, 2003.  (Public Law 108-159).

 

 

            22-1-4                      ADMINISTRATION OF THE PROGRAM.  The initial adoption and approval of the Identity Theft Prevention Program shall be by Ordinance of the City Council.  Thereafter, changes to the Program of a day-to-day operational character and decisions relating to the interpretation and
implementation of the Program may be made by the Village President (Program Administrator).  Major changes or shifts of policy positions under the Program shall only be made by the City Council.

            Development, implementation, administration and oversight of the Program will be the responsibility of the Program Administrator.  The Program Administrator may, but shall not be required to, appoint a committee to administer the Program.  The Program Administrator shall be the head of any such committee.  The Program Administrator will report at least annually to the City Council regarding compliance with this Program.

            Issues to be addressed in the annual Identity Theft Prevention Report include:

            (A)                   The effectiveness of the policies and procedures in addressing the risk of Identity Theft in connection with the opening of new Covered Accounts and activity with respect to existing Covered Accounts.

            (B)                   Service provider arrangements.

            (C)                   Significant incidents involving Identity Theft and management’s response.

            (D)                   Recommendations for material changes to the Program, if needed for improvement.

 

 

            22-1-5                      RESERVED.


DIVISION II - IDENTITY THEFT PREVENTION ELEMENTS

 

 

            22-1-6                      IDENTIFICATION OF RELEVANT RED FLAGS.  The Municipality has considered the guidelines and the illustrative examples of possible Red Flags from the FTC’s Identity Theft Rules and has reviewed the Municipality’s past history with instances of identity theft, if any.  The Municipality hereby determines that the following are the relevant Red Flags for purposes of this Program given the relative size of the Municipality and the limited nature and scope of the services that the Municipality provides to its citizens:

(A)                   Alerts, Notifications, or Other Warnings Received From Consumer Reporting Agencies or Service Providers.

(1)       A fraud or active duty alert is included with a consumer report or an identity verification response from a credit reporting agency.

(2)       A consumer reporting agency provides a notice of credit freeze in response to a request for a consumer report.

(3)       A consumer reporting agency provides a notice of address discrepancy, as defined in §681.1(b) of the FTC’s Identity Theft Rules.

(4)       A consumer report indicates a pattern of activity that is inconsistent with the history and usual pattern of activity of an applicant or customer, such as:

(a)       A recent and significant increase in the volume of inquiries;

(b)       An unusual number of recently established credit relationships;

(c)        A material change in the use of credit, especially with respect to recently established credit relationships; or

(d)       An account that was closed for cause or identified for abuse of account privileges by a financial institution or creditor.

(B)                   The Presentation of Suspicious Documents.

(1)       Documents provided for identification appear to have been altered or forged.

(2)       The photograph or physical description on the identification is not consistent with the appearance of the applicant or customer presenting the identification.

(3)       Other information on the identification is not consistent with information provided by the person opening a new covered account or customer presenting the identification.

(4)       Other information on the identification is not consistent with readily accessible information that is on file with the Municipality, such as a signature card or a recent check.

(5)       An application appears to have been altered or forged, or gives the appearance of having been destroyed and reassembled.

(C)                   The Presentation of Suspicious Personal Identifying Information, Such as a Suspicious Address Change.

(1)       Personal identifying information provided is inconsistent when compared against external information sources used by the Municipality.  For example:

(a)       The address does not match any address in the consumer report or CRA ID Check response; or

(b)       The Social Security Number (SSN) has not been issued, or is listed on the Social Security Administration’s Death Master File.

(2)       Personal identifying information provided by the customer is not consistent with other personal identifying information provided by the customer.  For example, there is a lack of correlation between the SSN range and date of birth.

 

(3)       Personal identifying information provided is associated with known fraudulent activity as indicated by internal or third-party sources used by the Municipality.  For example:

(a)       The address on an application is the same as the address provided on a fraudulent application; or

(b)       The phone number on an application is the same as the number provided on a fraudulent application.

(4)       Personal identifying information provided is of a type commonly associated with fraudulent activity as indicated by internal or third-party sources used by the Municipality.  For example:

(a)       The billing address on an application is fictitious, a mail drop, or a prison; or

(b)       The phone number is invalid, or is associated with a pager or answering service.

(5)       The SSN provide is the same as that submitted by other persons opening an account or other customers.

(6)       The address or telephone number provided is the same as or similar to the account number or telephone number submitted by an unusually large number of other persons opening accounts or other customers.

(7)       The person opening the covered account or the customer fails to provide all required personal identifying information on an application or in response to notification that the application is incomplete.

(8)       Personal identifying information provided is not consistent with personal identifying information that is on file with the Municipality.

(9)       If the Municipality uses challenge questions, the person opening the covered account or the customer cannot provide authenticating information beyond that which generally would be available from a wallet or consumer report.

(D)                   The Unusual Use of, or Other Suspicious Activity Related to, a Covered Account.

(1)       Shortly following the notice of a change of address for a covered account, the Municipality receives a request for the addition of authorized users on the account.

(2)       A new utility account is used in a manner commonly associated with known patterns of fraud patterns.  For example: the customer fails to make the first payment or makes an initial payment but no subsequent payments.

(3)       A covered account with a stable history shows irregularities.

(4)       A covered account that has been inactive for a reasonably lengthy period of time is used (taking into consideration the type of account, the expected pattern of usage and other relevant factors).

(5)       Mail sent to the customer is returned repeatedly as undeliverable although usage of utility products or services continues in connection with the customer’s covered account.

(6)       The Municipality is notified that the customer is not receiving paper account statements.

(7)       The Municipality is notified of unauthorized usage of utility products or services in connection with a customer’s covered account.

(E)                   Notice of Possible Identity Theft.

(1)       The Municipality is notified by a customer, a victim of identity theft, a law enforcement authority, or any other person that it has opened a fraudulent account for a person engaged in identity theft.

 

            22-1-7                      DETECTION OF RED FLAGS.  The employees of the Municipality that interact directly with customers on a day-to-day basis shall have the initial responsibility for monitoring the information and documentation provided by the customer and any third-party service provider in connection with the opening of new accounts and the modification of or access to existing accounts and the detection of any Red Flags that might arise.  Management shall see to it that all employees who might be called upon to assist a customer with the opening of a new account or with modifying or otherwise accessing an existing account are properly trained such that they have a working familiarity with the relevant Red Flags identified in this Program so as to be able to recognize any Red Flags that might surface in connection with the transaction.  An Employee who is not sufficiently trained to recognize the Red Flags identified in this Program shall not open a new account for any customer, modify any existing account or otherwise provide any customer with access to information in an existing account without the direct supervision and specific approval of a management employee.  Management employees shall be properly trained such that they can recognize the relevant Red Flags identified in this Program and exercise sound judgment in connection with the response to any unresolved Red Flags that may present themselves in connection with the opening of a new account or with modifying or accessing of an existing account.  Management employees shall be responsible for making the final decision on any such unresolved Red Flags.

            The Program Administrator shall establish from time to time a written policy setting forth the manner in which a prospective new customer may apply for service, the information and documentation to be provided by the prospective customer in connection with an application for a new utility service account, the steps to be taken by the employee assisting the customer with the application in verifying the customer’s identity and the manner in which the information and documentation provided by the customer and any third-party service provider shall be maintained.  Such policy shall be generally consistent with the spirit of the Customer Identification Program rules (31 CFR 103.121) implementing Section 326(a) of the USA PATRIOT Act but need not be as detailed.  The Program Administrator shall establish from time to time a written policy setting forth the manner in which customers with existing accounts shall establish their identity before being allowed to make modifications to or otherwise gain access existing accounts.

 

            22-1-8             RESPONSE TO DETECTED RED FLAGS.  If the responsible employees of the Municipality as set forth in the previous section are unable, after making a good faith effort, to form a reasonable belief that they know the true identity of a customer attempting to open a new account or modify or otherwise access an existing account based on the information and documentation provided by the customer and any third-party service provider, the Municipality shall not open the new account or modify or otherwise provide access to the existing account as the case may be.  Discrimination in respect to the opening of new accounts or the modification or access to existing accounts will not be tolerated by employees of the Municipality and shall be grounds for immediate dismissal.

The Program Administrator shall establish from time to time a written policy setting forth the steps to be taken in the event of an unresolved Red Flag situation.  Consideration should be given to aggravating factors that may heighten the risk of Identity Theft, such as a data security incident that results in unauthorized access to a customer’s account, or a notice that a customer has provided account information to a fraudulent individual or website.  Appropriate responses to prevent or mitigate Identity Theft when a Red Flag is detected include:

            (A)                   Monitoring a Covered Account for evidence of Identity Theft.

            (B)                    Contacting the customer.

            (C)                    Changing any passwords, security codes, or other security devices that permit access to a Covered Account.

            (D)                   Reopening a Covered Account with a new account number.

            (E)                    Not opening a new Covered Account.

            (F)                    Closing an existing Covered Account.

            (G)                   Not attempting to collect on a Covered Account or not selling a Covered Account to a debt collector.

            (H)                   Notifying law enforcement.

            (I)                    Determining that no response is warranted under the particular circumstances.

 

            22-1-9             RESERVED.

 

DIVISION III - PROGRAM MANAGEMENT AND ACCOUNTABILITY

 

 

            22-1-10       INITIAL RISK ASSESSMENT - COVERED ACCOUNTS.  Utility accounts for personal, family and household purposes are specifically included within the definition of “covered account” in the FTC’s Identity Theft Rules.  Therefore, the Municipality determines that with respect to its residential utility accounts it offers and/or maintains covered accounts.  The Municipality also performed an initial risk assessment to determine whether the utility offers or maintains any other accounts for which there are reasonably foreseeable risks to customers or the utility from identity theft.  In making this determination the Municipality considered (1) the methods it uses to open its accounts, (2) the methods it uses to access its accounts, and (3) its previous experience with identity theft, and it concluded that it does not offer or maintain any such other covered accounts.

 

 

            22-1-11       PROGRAM UPDATES - RISK ASSESSMENT.  The Program, including relevant Red Flags, is to be updated as often as necessary but at least annually to reflect changes in risks to customers from Identity Theft.  Factors to consider in the Program update include:

            (A)                   An assessment of the risk factors identified above.

            (B)                   Any identified Red Flag weaknesses in associated account systems or procedures.

            (C)                   Changes in methods of Identity Theft.

(D)                   Changes in methods to detect, prevent, and mitigate Identity Theft.

(E)                   Changes in business arrangements, including mergers, acquisitions, alliances, joint ventures, and service provider arrangements.

 

 

            22-1-12       TRAINING AND OVERSIGHT.  All staff and third-party service providers performing any activity in connection with one or more Covered Accounts are to be provided appropriate training and receive effective oversight to ensure that the activity is conducted in accordance with policies and procedures designed to detect, prevent, and mitigate the risk of Identity Theft.

 

(Ord. No. 09-1387; 02-24-09)


ARTICLE II - USE OF SOCIAL SECURITY NUMBERS

 

 

            22-2-1                      DEFINITIONS.

            “Person” means any individual in the employ of the Village.

            “Policy” or “Privacy Policy” means this document, as now or hereafter amended.

            “Publicly post” or “publicly display” means to intentionally communicate or otherwise intentionally make available to the general public.

            “Social Security Number” means the nine (9) digit number assigned to an individual by the United States Social Security Administration for the purposes authorized or required under the United States Social Security Act of August 14, 1935, as amended (Public Law 74-271).

 

 

            22-2-2                      PROHIBITED ACTIVITIES.

            (A)                   No officer or employee of the Village shall do any of the following:

(1)       Publicly post or publicly display in any manner an individual’s Social Security Number.

(2)       Print an individual’s Social Security Number on any card required for the individual to access products or services provided by the person or entity.

(3)       Require an individual to transmit his or her Social Security Number over the Internet, unless the connection is secure or the Social Security Number is encrypted.

(4)       Print an individual’s Social Security Number on any materials that are mailed to the individual, through the United States Postal Service, any private mail service, electronic mail, or a similar method of delivery, unless Illinois or federal law requires the Social Security Number to be on the document to be mailed.  Notwithstanding any provision in this Section to the contrary, Social Security Numbers may be included in applications and forms sent by mail, including, but not limited to, any material mailed in connection with the administration of the Illinois Unemployment Insurance Act, any material mailed in connection with any tax administered by the Illinois Department of Revenue, and documents sent as part of an application or enrollment process or to establish, amend, or terminate an account, contract, or policy or to confirm the accuracy of the Social Security Number.  A Social Security Number that may permissibly be mailed under this Section may not be printed, in whole or in part, on a postcard or other mailer that does not require an envelope or be visible on an envelope without the envelope having been opened.

            (B)                   Except as otherwise provided in this policy, beginning immediately on the effective date of the Village’s authorizing Ordinance, no officer or employee of the Village shall do any of the following:

(1)       Collect, use, or disclose a Social Security number from an individual, unless (i) required to do so under State or Federal law, rules, or regulations, or the collection, use, or disclosure of the Social Security Number is otherwise necessary for the performance of that agency’s duties and responsibilities; (ii) the need and purpose for the Social Security Number is documented before collection of the Social Security Number; and (iii) the Social Security Number collected is relevant to the documented need and purpose.

(2)       Require an individual to use his or her Social Security Number to access an Internet website.

(3)       Use the Social Security Number for any purpose other than the purpose for which it was collected.

 

            (C)                   The prohibitions in subsection (B) do not apply in the following circumstances:

(1)       The disclosure of Social Security Numbers to agents, employees, contractors, or subcontractors of the Village or disclosure to another governmental entity or its agents, employees, contractors, or subcontractors if disclosure is necessary in order for the entity to perform its duties and responsibilities; and, if disclosing to a contractor or subcontractor, prior to such disclosure, the officer or employee of the Village must first receive from the contractor or subcontractor a copy of the contractor’s or subcontractor’s policy that sets forth how the requirements imposed under this Policy on the Village to protect an individual’s Social Security Number will be achieved.

(2)       The disclosure of Social Security Numbers pursuant to a court order, warrant, or subpoena.

(3)       The collection, use, or disclosure of Social Security Numbers in order to ensure the safety of: Village employees; persons committed to correctional facilities, local jails, and other law enforcement facilities or retention centers; wards of the State; and all persons working in or visiting a Village facility.

(4)       The collection, use, or disclosure of Social Security Numbers for Internal verification or administrative purposes.

(5)       The collection or use of Social Security Numbers to investigate or prevent fraud, to conduct background checks, to collect a debt, to obtain a credit report from a consumer reporting agency under the federal Fair Credit Reporting Act, to undertake any permissible purpose that is enumerated under the federal Gramm Leach Bliley Act, or to locate a missing person, a lost relative, or a person who is due a benefit such as a pension benefit or an unclaimed property benefit.

            (D)                   Any standards of the Village for the collection, use, or disclosure of Social Security Numbers that are stricter than the standards under this Policy with respect to the protection of those Social Security Numbers, then, in the event of any conflict with the provisions of this Policy, the stricter standards adopted by the Village shall control.

 

 

            22-2-3                      PUBLIC INSPECTION AND COPYING OF DOCUMENTS.  Notwithstanding any other provision of this policy to the contrary, all officers and employees of the Village must comply with the provisions of any other State law with respect to allowing the public inspection and copying of information or documents containing all or any portion of an individual’s Social Security Number.  All officers and employees of the Village must redact Social Security Numbers from the information or documents before allowing the public inspection or copying of the information or documents.

 

 

            22-2-4                      APPLICABIILITY.

            (A)                   This policy does not apply to the collection, use, or disclosure of a Social Security Number as required by State or Federal law, rule, or regulation.

            (B)                   This policy does not apply to documents that are required to be open to the public under any State or Federal law, rule, or regulation, applicable case law, Supreme Court Rule, or the Constitution of the State of Illinois.

 

 

            22-2-5                      COMPLIANCE WITH FEDERAL LAW.  If a federal law takes effect requiring any federal agency to establish a national unique patient health identifier program, the Village shall follow that law.

 

            22-2-6                      EMBEDDED SOCIAL SECURITY NUMBERS.  Beginning immediately on the effective date of the Village’s authorizing Ordinance, no officer or employee of the Village may encode or embed a Social Security Number in or on a card or document, including, but not limited to, using a bar code, chip, magnetic strip, RFID technology, or other technology, in place of removing the Social Security Number as required by this Policy.

 

 

            22-2-7                      IDENTITY--PROTECTION REQUIREMENTS.

            (A)                   All officers, employees and agents of the Village identified as having access to Social Security Numbers in the course of performing their duties to be trained to protect the confidentiality of all Social Security Numbers.  Training shall include instructions on the proper handling of information that contains Social Security Numbers from the time of collection through the destruction of the information.

            (B)                   Only employees who are required to use or handle information or documents that contain Social Security Numbers have access to such information or documents.

            (C)                   Social Security Numbers requested from an individual shall be provided in a manner that makes the Social Security Number easily redacted if required to be released as part of a public records’ request.

            (D)                   When collecting a Social Security Number or upon request by the individual, a statement of the purpose or purposes for which the Village is collecting and using the Social Security Number be provided.

            (E)                   A written copy of this Privacy Policy, and any amendment thereto, shall be filed with the Village Board within thirty (30) days after approval of this Policy or any amendment thereto.

            (F)                   The Village shall advise its employees of the existence of the Policy and make a copy of this Policy available to each employee, and shall also make this Privacy Policy available to any member of the public, upon request and at no charge for a single copy of this Privacy Policy.  If the Village amends this Privacy Policy, then the Village shall also advise its employees of the existence of the amended Policy and make a copy of the amended Policy available to each employee.

 

 

            22-2-8                      PENALTY.  Any person who violates any portion of this Article, as now or hereafter amended, shall be subject to a fine of not less than One Hundred Dollars ($100.00) for the first such violation and a fine of not less than Seven Hundred Fifty Dollars ($750.00) for each violation thereafter.

 

 

            22-2-9                      AMENDMENT OF PRIVACY POLICY.  The Privacy Policy adopted in this Division and Chapter shall be subject to amendment from time to time by the Village Board as the Village Board shall deem necessary in its sole discretion in order to maintain the Village’s compliance with the Illinois Identity Protection Act as now or hereafter amended.

 

 

            22-2-10       CONFLICT WITH STRICTER LAWS.  This Policy does not supersede any more restrictive law, rule, or regulation regarding the collection, use, or disclosure of Social Security Numbers.

 

[NOTE:  This Policy is to comply with Public Act 096-9874 of the State of Illinois, cited as the Identity Protection Act, and codified as Title 30, Act 5, Section 1, et seq., as now or hereafter amended.]


ARTICLE III - FREEDOM OF INFORMATION POLICY

 

 

            22-3-1          PUBLIC RECORDS AVAILABLE.  To the extent required by the Freedom of Information Act, 5 ILCS 140-1 et seq. the Village shall make available to any person for inspection or copying all public records, except as otherwise provided in Section 7of the Freedom of Information Act, 5 ILCSA 140/7.

 

 

            22-3-2                      DESIGNATION, DUTIES AND TRAINING OF FREEDOM OF INFORMATION ACT OFFICERS.

            (A)                   The Village Administrative Assistant is hereby designated to act as Freedom of Information Officer.  The Officer shall receive requests submitted to the Village under the Freedom of Information Act, insure that the Village responds to requests in a timely fashion, and issue responses under the Freedom of Information Act.  The Freedom of Information officer shall develop a list of documents or categories of records that the Village shall immediately disclose upon request.

            (B)                   Upon receiving a request for a public record, the Freedom of Information Officer shall:

(1)       Note the date the Village receives the written request;

(2)       Compute the date on which the period for response will expire and make a notation of that date on the written request;

(3)       Maintain an electronic or paper copy of the written request including all documents submitted with the request until the request has been complied with or denied; and

(4)       Create a file for the retention of the original request, a copy of the response, a record of written communications with the person making the request, and a copy of other communications regarding the request.

            (C)                   The Freedom of Information Act officers shall successfully complete an electronic training curriculum to be developed by the Public Access Counselor in the office of the Attorney General of the State of Illinois and thereafter successfully complete an annual training program.  Thereafter when a new Freedom of Information officer is designated by the Village, that person shall successfully complete the electronic training curriculum within thirty (30) days after assuming the position.  Successful completion of the required training curriculum within the periods provided shall be a prerequisite to continue serving as a Freedom of Information officer.

 

 

            22-3-3                      PROCEDURES.  The Village shall prominently display at the Village Clerk’s office, display on its website, make available for inspection and copying, and send through the mail as requested, each of the following:

            (A)                   A brief description of the Village, which will include, but not be limited to a block diagram giving its functional departments, the total amount of its operating budget, the number and location of all of its separate offices, the approximate number of full and part-time employees and the identification and membership of any board, commission, committee or council which operates in an advisory capacity relative to the operation of the Village, or which exercises control over its policies or procedures; and

            (B)                   A brief description of the methods whereby the public may request information and public records, a directory designating the Freedom of Information officers, the address where request for public records should be directed, and the fees relating thereto.

 

 

            22-3-4                      REQUESTS TO INSPECT OR COPY.  All requests to inspect or copy records or documents prepared, maintained or under the control of the Village shall be made in the following manner:

 

            (A)                   All requests shall be in writing, shall state with reasonable particularity what records are to be inspected or copied, shall state whether the records are requested for a commercial purpose, and shall be signed by the person making the request.  The request may be, but is not required to be, submitted on a form provided by the Village.

            (B)                   The written request shall be submitted to the Village Clerk or to the Mayor.  If neither the Village Clerk nor the Mayor is available, the request shall be submitted to any employee of the Village acting under the direction of the Village Clerk.

            (C)                   The Officer receiving the request shall date stamp the request and indicate the date by which a response to the request must be made.

            (D)                   Each request for other than commercial purposes shall be granted or denied in writing within five (5) business days after its receipt by the Village, except as hereafter stated.  The failure to grant or deny a request within five (5) business days shall operate as a denial, except as provided hereinbelow.

            (E)                   The time limit set forth hereinabove may be extended for an additional five (5) business days by notice in writing to the person making the request of the five (5) business day’s extension.  The notification shall state the reason(s) for the five (5) business day’s extension and contain a date certain on which the requested record(s) will be available.  The failure to grant or deny a request within the additional five (5) business days shall operate as a denial.  The person making the request and the Village may agree in writing to extend the time for compliance for a period to be determined by the parties.  If the person making the request and the Village agree to extend the period for compliance, a failure by the Village to comply with any previous deadlines shall not be treated as a denial of the request for the records.

            (F)                   Charges for copies of records and/or documents shall be imposed in accordance with the following:

(1)       No fees shall be charged for the first fifty (50) pages of black and white, letter or legal sized copies requested.

(2)       Fifteen Cents ($0.15) for one-sided page for each black and white, letter, legal sized or 11” x 17” copy requested.

(3)       One Dollar ($1.00) for each certified copy requested.

(4)       Ten Cents ($0.10) for each audio recording.

            (G)                   It shall be the responsibility of the person making the request to pick up the requested documents at Village Hall.  If the person making the request asks the Village to mail the documents, he or she shall provide the Village with his/her correct mailing address so as to efficiently process all requests.  Copies of records requested to be mailed will be forwarded United States Certified Mail to the address provided.  Pre-payment of Two Dollars Fifty Cents ($2.50) per ounce shall be required.

            (H)                   When a person requests a copy of a record maintained in an electronic format, the Village shall furnish it in the electronic format specified by the person making the request, if feasible.  If it is not feasible to furnish the public records in the specified electronic format, then the Village shall furnish it in the format in which it is maintained by the Village, or in paper format at the option of the person making the request.

 

 

            22-3-5             REQUEST FOR COMMERCIAL PURPOSES.  The Village shall respond to a request for records to be used for a commercial purpose within twenty-one (21) working days after receipt.  The response shall (1) provide to the person making the request an estimate of the time required by the Village to provide the records requested and an estimate of the fees to be charged, which the Village may require the person to pay in full before copying the requested documents, (2) deny the request pursuant to one (1) or more of the exemptions set out in the Freedom of Information Act, 5 ILCS 140/1 et seq., (3) notify the person making the request that the request is unduly burdensome and extend an opportunity to the person making the request to attempt to reduce the request to manageable portions, or (4) provide the records requested.

 

            Unless the records are exempt from disclosure, the Village shall comply with a commercial request within a reasonable period considering the size and complexity of the request, and giving priority to records requested for non-commercial purposes.

            It is unlawful for a person to knowingly obtain a public record for a commercial purpose within disclosing that it is for a commercial purpose, and any person obtaining a public record for commercial purpose without disclosing that it is for a commercial purpose shall be fined in accordance with the Village Code.

 

 

22-3-6             FEES.  The Village Clerk shall determine when the established fees are subject to waiver or reduction because the release of the requested information is in the public interest.

 

 

22-3-7             PUBLIC FILE.  The Village Clerk shall establish and maintain a central file, open to the public, of all denials of requests for records which shall be indexed according to the exemption utilized to deny a request for records, and to the extent possible, according to the types of records requested.

 

 

22-3-8             GRANTING OR DENIAL OF REQUESTS.  A request for all records within a category shall be granted unless the request constitutes an undue burden upon the Village.  Prior to denying a request based upon the burdensome nature of the request, an opportunity to narrow the request to manageable proportions shall be provided.  If the attempt to narrow the request fails, the request may be denied because compliance will unduly burden the operations of the Village and the burden outweighs the public interest in the information.  The denial shall be in writing, specifying the reasons why compliance will be unduly burdensome and the extent to which compliance will so burden the operations of the Village.  Repeated requests from the same person for the same records that are unchanged or identical to records previously provided are properly denied under the Freedom of Information Act shall be deemed unduly burdensome under this Section.

 

 

22-3-9             CERTAIN INFORMATION EXEMPT FROM INSPECTION AND COPYING.  If any record exempt from disclosure contains material which is not exempt, the information which is exempt shall be deleted and the remaining information shall be available for inspection and copying.

 

 

22-3-10          NOTICE OF DENIAL OF REQUEST; APPEALS.

            (A)                   If the Village denies the request, the Village shall notify the person making the request in writing of:

(1)       the decision to deny the request;

(2)       the reasons for the denial, including a detailed factual basis for the application of any exemption claim;

(3)       the names and titles or positions of each person responsible for the denial;

(4)       the right to review by the Public Access Counselor and the address and phone number for the Public Access Counselor; and

(5)       the right to judicial review.

            If an exemption is claimed, then the denial must include the specific reasons for the denial, including a detailed factual basis and a citation to support a legal authority.

            (B)                   If the Village asserts an exemption under Subsection (1)(c) or (1)(f) of Section 7 of the Freedom of Information Act, it shall, within the time periods provided for Respondent to request, provide written notice to the person making the request and the Public Access Counselor of its intent to deny the request in whole or in part.  The notice shall include:

(1)       a copy of the request for access to records;

 

(2)       the proposed response from the Village;

(3)       a detailed summary of the Village’s basis for asserting its exemption.

            If the Public Access Counselor determines that further inquiry is warranted, the procedures set forth in the Freedom of Information Act, as amended from time to time, regarding the review of denials shall be applicable.  Times for response compliance by the Village to the request shall be tolled until the Public Access Counselor concludes his or her inquiry.


ARTICLE IV - FAIR HOUSING CODE

 

 

            22-4-1                     DECLARATION OF POLICY.

            (A)                   In furthering the policy of the State of Illinois as expressed in its Constitution and other laws; in order that the safety and general welfare, peace and health of all the inhabitants of the Village may be ensured, it is hereby declared the policy of the Village to assure equal opportunity to all residents, regardless of race, color, religion, national origin or ancestry, sex, creed, or physical disability to live in decent, sanitary, healthful, standard living quarters.

            (B)                   It is the policy of the Village that no owner, lessee, sub-lessee, assignee, managing agent, or other person, firm or corporation having the right to sell, rent, lease (or otherwise control) any housing accommodation and/or real property within the Village, or any agent of these shall refuse to sell, rent, lease, or otherwise deny to or withohold from any person or group of persons such housing accommodations and/or real property because of race, color, religion, national origin or ancestry, sex, creed, or disability of such person or persons or discriminate against any person or persons because of race, color, religion, national origin or ancestry, sex, creed, or disability in the conditions, terms, privileges of the sale, rental or lease of any housing accommodation and/or real property or in the furnishing of facilities and/or services in connection therewith.

            (C)                   Relocation shall be carried out in a manner that will promote maximum choice within the community’s total housing supply; lessen racial, ethnic, and economic concentrations; and facilitate desegregation and racially inclusive patterns of occupancy and use of public and private facilities.

 

 

            22-4-2          DEFINITIONS.  Unless a different meaning clearly appears from the context, the following terms shall have the meaning as described in this Section and as used in this Code:

            (A)                   “Decent, Sanitary, Healthful Standard Living Quarters”.  “Decent, sanitary, healthful standard living quarters” is housing which is in sound, clean, and weather tight condition in conformance with applicable local, state, and national codes.

            (B)                   “Discriminate”.  The terms “discriminate” or “discrimination” mean any difference expressed in any way toward a person or persons in the terms of the sale, exchange, lease, rental or financing for housing accommodation and/or real property in regard to such sale, exchange, rental, lease or finance because of race, color, religion, national origin or ancestry, sex, creed, or disability of such person.

            (C)                   “Financial Institution”.  The term “financial institution” means any person, institution or business entity of any kind which loans money to persons and receives as security for said loans a secured interest of any kind in the real property of the borrower.

            (D)                   “Housing Accommodation”.  The term “housing accommodation” includes any building, structure, or portion thereof which is used or occupied, maintained, arranged or designed to be used or occupied as a home, residence or sleeping place of one (1) or more human beings, or any real estate so used, designed or intended for such use.

            (E)                   “Owner”.  An “owner” means any person/persons who hold legal or equitable title to, or own any beneficial interest in any real property or who hold legal or equitable title to shares of, or hold any beneficial interest in any real estate cooperative which owns any real property and/or housing accommodations.

            (F)                   “Real Estate Broker”.  The term “real estate broker” means any person, partnership, association, corporation and/or agent thereof, who for a fee or other valuable consideration offers, sells, purchases, exchanges or rents, or negotiates for the sale, purchase, exchange or rental of a housing accommodation and/or real property of another, or collects rental for the use of housing accommodation and/or real property of another.

            (G)                   “Real Property”. The term “real property” means any real estate, vacant land, building, structure or housing accommodations within the corporate limits of the Village.

 

            22-4-3                     PROHIBITED ACTS.  It shall be an unlawful for any owner of real estate, lessee, sub-lessee, real estate broker or salesman, financial institution or employee of the financial institution, advertiser, or agent of any or all of the foregoing, to discriminate against any person or persons because of their race, color, religion, national origin or ancestry, sex, creed, or disability with regard to the sale, exchange or rental, or any dealing concerning any housing accommodation and/or real property.

            In addition to the foregoing, it shall also be unlawful for any real estate broker or employee thereof, owner or other person, or financial institution dealing with housing or real property of the Village:

            (A)                   To discriminate against any person in the availability of or the price, terms, conditions, or privileges of any kind relating to the sale, rental, lease, or occupancy of any housing accommodation or real property in the Village or in furnishing of any facilities or services in connection therewith.

            (B)                   To publish or circulate, or cause to be published or circulated, any notice, statement or advertisement, or to announce a policy, or to use any form of application, for the purchase, lease, rental or financing of real property, or to make any record of inquiry in connection with the prospective purchase, rental or lease of such real estate, which expresses directly or indirectly any discrimination as to race, color, religion, national origin or ancestry, sex, creed or disability of any person.

            (C)                   To discriminate in connection with lending money, guaranteeing loans, accepting mortgages or otherwise obtaining or making available funds for the purchase, acquisition, construction, rehabilitation, repair or maintenance of any housing accommodation and/or real property.

            (D)                   To solicit for sale, lease, or listing for the sale or lease, of any housing accommodation and/or real property on the grounds of loss of value because of the present or prospective entry into any neighborhood of any person or persons of any particular race, color, religion, national origin or ancestry, sex, creed, or disability.

            (E)                   To distribute or cause to be distributed, written material or statements designed to induce any owner of any housing accommodation and/or real property to sell or lease his or her property because of any present or prospective change in the race, color, religion, national origin or ancestry, sex, creed, or disability of persons in the neighborhood.

            (F)                   To make any misrepresentations concerning the listing for sale or the anticipated listing for sale or the sale of any housing accommodation and/or real property for the purpose of inducing or attempting to induce the sale or listing for sale of any housing accommodation and/or real property by representing that the presence or anticipated presence of persons of any particular race, color, religion, national origin or ancestry, sex, creed, or disability in the area will or may result in the lowering of property values in the block, neighborhood or area in which the property is located.

            (G)                   For an owner to solicit any real estate broker to sell, rent or otherwise deal with such owner’s housing accommodations and/or real property with any limitation on its sale based on race, color, religion, national origin or ancestry, sex, creed or disability.

            (H)                   For an owner to refuse to sell, rent, or otherwise deal with any housing accommodation and/or real property because of race, color, religion, national origin or ancestry, sex, creed, or disability of the proposed buyer or tenant.

 

 

            22-4-4                     PENALTY. Any person convicted of violating any of the provisions of this Code shall be punished by a fine of not less than One Hundred Dollars ($100.00) nor more than Seven Hundred Fifty Dollars ($750.00).  Each day a violation continues shall constitute a separate violation.  This Section shall in no way abrogate or impair the right of the Village to specifically enforce, by any legal means, any of the provisions of this Code.

 

(65 ILCS 5/11-11.1-1)
ARTICLE V – INVESTMENT POLICY

 

 

            22-5-1                      INVESTMENT POLICY.  It is the policy of the Village to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the Village and conforming to all State and local statutes governing the investment of public funds.

 

 

            22-5-2                      SCOPE.  This policy includes all public funds of the Village.

 

 

            22-5-3                      PRUDENCE.  Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital, as well as the probable income to be derived.

The standard of prudence to be used by investment officials shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio.

           

 

22-5-4                      OBJECTIVE.  The primary objective, in order of priority, shall be:

(A)                   Legality.  Conformance with federal, state and other legal requirements.

(B)                   Safety.  Preservation of capital and protection of investment principal.

(C)                   Liquidity.  Maintenance of sufficient liquidity to meet operating requirements.

(D)                   Yield.  Attainment of market rates of return.

            The portfolio should be reviewed periodically as to its effectiveness in meeting the Village’s needs for safety, liquidity, rate of return, diversification and its general performance.

 

 

            22-5-5                      DELEGATION OF AUTHORITY.  Management and administrative responsibility for the investment program is hereby delegated to the Treasurer who may establish written procedures for the operation of the investment program.

 

 

            22-5-6                      ETHICS AND CONFLICTS OF INTEREST.  Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions.

 

 

            22-5-7                      AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS.  The Treasurer will maintain a list of financial institutions authorized to provide investment services.  In addition, a list will also be maintained of approved security brokers/dealers selected by creditworthiness.

 

 

            22-5-8                      AUTHORIZED AND SUITABLE INVESTMENTS.  Investments may be made in any type of security allowed for in Illinois statutes regarding the investment of public funds.  Investments shall be made that reflect the cash flow needs of the fund type being invested.

 

 

            22-5-9                      COLLATERALIZATION.  Collateralization may be required, at the discretion of the Village, on all funds held in banks or savings and loans above the insured limits provided by the FDIC
or FSLIC.  In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be a minimum of one hundred two percent (102%) of market value of principal and accrued interest.

 

 

            22-5-10       SAFEKEEPING AND CUSTODY.  All security transactions, including collateral for repurchase agreements, entered into by the Village, shall be conducted on a delivery-versus-payment (DVP) basis.  Securities will be held by an independent third party custodian designated by the Treasurer and evidenced by safekeeping receipts and a written custodial agreement.

 

 

            22-5-11       DIVERSIFICATION.  The Village shall diversify its investments to the best of its ability based on the type of funds invested and the cash flow needs of those funds.  Diversification can be by type of investment, number of institutions invested in, and length of maturity. 

 

 

22-5-12       MAXIMUM MATURITIES.  To the extent possible, the Village shall attempt to match its investments with anticipated cash flow requirements.  Unless matched to a specific cash flow, the Village will not directly invest in securities maturing more than two (2) years from the date of purchase.

Reserve funds may be invested in securities exceeding two (2) years if the maturity of such investments are made to coincide as nearly as practicable with the expected use of the funds.

 

 

            22-5-13       INTERNAL CONTROL.  The Treasurer is responsible for establishing and maintaining an internal control structure designed to insure that the assets of the Village are protected from loss, theft or misuse.  The internal control structure shall be designed to provide reasonable assurance that these objectives are met.  The internal controls shall address the following points:

            (A)                   Control of collusion.

            (B)                   Separation of transaction authority from accounting.

            (C)                   Custodial safekeeping.

            (D)                   Written confirmation of telephone transactions for investments and wire transfers.

 

 

            22-5-14       PERFORMANCE STANDARDS.  The investment portfolio will be managed in accordance with the parameters specified within this policy.  The portfolio should obtain a comparable rate of return during a market/economic environment of stable interest rates. Portfolio performance should be compared to benchmarks with similar maturity, liquidity and credit quality as the portfolio maintained by the Illinois Public Treasurer’s Investment Pool (IPTIP).

 

 

            22-5-15       REPORTING.  The Treasurer shall prepare an investment report at least monthly.  The report should be provided to the Village Board and available upon request. The report should be in a format suitable for review by the general public.  An annual report should also be provided to the Village Board.  A statement of the market value of the portfolio shall be issued to the Village Board quarterly.

 

 

            22-5-16       INVESTMENT POLICY ADOPTION AND MODIFICATION.  The investment policy has been adopted by ordinance.  The policy shall be reviewed on an annual basis by the Treasurer, and any modifications made thereto shall be made by ordinance.

 

ARTICLE VI – ETHICS CODE

 

 

            22-6-1                      STATE OFFICIALS AND EMPLOYEES ETHICS ACT.

            (A)                   The regulations of Sections 5-15 (5 ILCS 430/5-15) and Article 10 (5 ILCS 430/10-10 through 10-40) of the State Officials and Employees Ethics Act, 5 ILCS 430/1-1 et seq., (hereinafter referred to as the “Act” in this Section) are hereby adopted by reference and made applicable to the officers and employees of the Village to the extent required by 5 ILCS 430/70-5.

            (B)                   The solicitation or acceptance of gifts prohibited to be solicited or accepted under the Act, by any officer or any employee of the Village, is hereby prohibited.

            (C)                   The offering or making of gifts prohibited to be offered or made to an officer or employee of the Village, is hereby prohibited.

            (D)                   The participation in political activities prohibited under the Act, by any officer or employee of the Village, is hereby prohibited.

            (E)                   For the purposes of this Section, the terms “officer” and “employee” shall be defined as set forth in 5 ILCS 430/70-5(c).

            (F)                   The penalties for violations of this Section shall be the same as those penalties set forth in 5 ILCS 430/50-5 for similar violations of the Act.

            (G)                   This Section does not repeal or otherwise amend or modify any existing ordinances or policies which regulate the conduct of Village officers and employees.  To the extent that any such existing ordinances or policies are less restrictive than this Section, however, the provisions of this Section shall prevail in accordance with the provisions of 5 ILCS 430/70-5(a).

            (H)                   Any amendment to the Act that becomes effective after the effective date of this Section shall be incorporated into this Section by reference and shall be applicable to the solicitation, acceptance, offering and making of gifts and to prohibited political activities.  However, any amendment that makes its provisions optional for adoption by municipalities shall not be incorporated into this Section by reference without formal action by the corporate authorities of the Village.

            (I)                    If the Illinois Supreme Court declares the Act unconstitutional in its entirety, then this Section shall be repealed as of the date that the Illinois Supreme Court’s decision becomes final and not subject to any further appeals or rehearings.  This Section shall be deemed repealed without further action by the Corporate Authorities of the Village if the Act is found unconstitutional by the Illinois Supreme Court.

            (J)                    If the Illinois Supreme Court declares part of the Act unconstitutional but upholds the constitutionality of the remainder of the Act, or does not address the remainder of the Act, then the remainder of the Act as adopted by this Section shall remain in full force and effect; however, that part of this Section relating to the part of the Act found unconstitutional shall be deemed repealed without further action by the Corporate Authorities of the Village.

 

(Ord. No. 1342; 06-08-04)


ARTICLE VII - EQUAL EMPLOYMENT POLICY

 

 

            22-7-1                      ADOPTION OF CODES.  The Village hereby declares to uphold, defend, enforce, and advocate for all laws related to Equal Employment Opportunity including, but not limited to, the following:

            (A)                   Title VI of the Civil Rights Act of 1964 which prohibits discrimination in the participation in or benefits of programs or activities receiving federal financial assistance on the basis of race, color, or national origin.

            (B)                   Title VII of the Civil Rights Act of 1964 which prohibits discrimination because of race, color, religion, sex or national origin in all employment practices including hiring, firing, promotions, compensation, and other terms, privileges and conditions of employment.

            (C)                   Title IX of the Education Amendments of 1972 which prohibits discrimination in federally assisted education programs.

            (D)                   The Equal Pay Act of 1963 which covers all employees who are covered by the Fair Labor Standards Act.  The Act forbids pay differentials on the basis of sex.

            (E)                   The Age Discrimination Act of 1967 which prohibits discrimination because of age against anyone between the ages of forty (40) and sixty-five (65).

            (F)                   Federal Executive Order 11246 which requires every contract with federal financial assistance to contain a clause against discrimination because of race, color, religion, sex, or national origin.

            (G)                   Section 504 of the Rehabilitation Act of 1973 and DOL Implementing Regulations at 29 CFR 32 which prohibits any discrimination based on disability.

            (H)                   Section 188 of WIA and the U.S. DOL Regulations at 29 CFR Parts 31 and 32 which provides that no person in the United States shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination on the basis of race, color, or national origin, under any program or activity receiving Federal financial assistance from the Department of Labor.

            (I)                    Chapter 68, Article I, Section 17-19 of the Illinois Constitution which prohibits discrimination based on race, color, creed, national ancestry, disability, and sex in the hiring and promotion practices of any employer.

            (J)                    The Americans with Disabilities Act of 1990 which prohibits any discrimination against qualified individuals with disabilities on the basis of their disability.

            (K)                   Illinois Human Rights Act (775 ILCS 5) which prohibits discrimination based on race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations.

 

 

            22-7-2                      NON-DISCRIMINATORY PRACTICES.  The Village will assure non-discriminatory employment practices in recruitment, recruitment advertising, employment, placement, layoff or termination, promotion, demotion or transfer, rate of pay or other forms of compensation and use of facilities.

 

 

            22-7-3                      CONTRACTING WITH NON-COMPLAINTS.  The Village will not contract with other agencies, banks, businesses, vendors, etc., who practice or establish a pattern of discrimination based on race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable discharge from military.

            (A)                   The Village will incorporate into any contract for construction work, or modification thereof, subject to the relevant rules, regulations, and orders of the Secretary of Labor or of any prior authority that remain in effect, which is paid for in whole or in part with the aid of such financial assistance, the following “Equal Opportunity Clause”:

 

(1)       In the event of the contractor’s noncompliance with the provisions of this Equal Employment Opportunity Clause, the Act or the Rules and Regulations of the Department, the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation.  During the performance of this contract, the contractor agrees as follows:

(a)       That he or she will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status or an unfavorable discharge from military service; and, further, that he or she will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any underutilization.

(b)       That, if he or she hires additional employees in order to perform this contract or any portion of this contract, he or she will determine the availability (in accordance with the Department’s Rules and Regulations) of minorities and women in the areas from which he or she may reasonably recruit and he or she will hire for each job classification for which employees are hired in a way that minorities and women are not underutilized.

(c)        That, in all solicitations or advertisements for employees placed by him or her or on his or her behalf, he or she will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status or an unfavorable discharge from military service.

(d)       That he or she will send to each labor organization or representative of workers with which he or she has or is bound by a collective bargaining or other agreement or understanding, a notice advising the labor organization or representative of the contractor’s obligations under the Act and the Department’s Rules and Regulations.  If any labor organization or representative fails or refuses to cooperate with the contractor in his or her efforts to comply with the Act and Rules and Regulations, the contractor will promptly notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations under the contract.

(e)       That he or she will submit reports as required by the Department’s Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Act and the Department’s Rules and Regulations.

(f)        That he or she will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain
compliance with the Act and the Department’s Rules and Regulations.

(g)       That he or she will include verbatim or by reference the provisions of this clause in every subcontract awarded under which any portion of the contract obligations are undertaken or assumed, so that the provisions will be binding upon the subcontractor.  In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply with the provisions.  In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

 

 

            22-7-4                      OUTREACH TO ALL.  The Village assures that it will actively provide nondiscriminatory outreach, selection, and service to all individuals.

 

 

            22-7-5                      MINORITY HIRING.  Efforts will be made to hire minority individuals for all job categories so that minority employment in all categories of the work force will represent a proportionate share of minority populations in the Village as well as surrounding areas.

 

 

            22-7-6                      ACCOMMODATIONS FOR DISABLED.  The Village will provide accommodations to the best of its ability for employees with disabilities, contingent on budget and structural limitations.

 

 

            22-7-7                      COMPLIANCE BY EMPLOYEES.  All Village employees are expected to adhere to the above policy and to work actively for its implementation both internally and in carrying out Village program activities.

 

 

            22-7-8                      DESIGNATED ENFORCERS.  The Village designates the Mayor and the Village Board to carry out the EEO/AA plan.